Job Details

Bold Marketing & Consulting, Inc., a leading promotional product distributor and proud member of the Advertising Specialty Institute, is seeking a highly organized and proactive Senior Administrative Assistant to join our dynamic team. We operate in the thriving $17 billion promotional products industry, where items like mugs, pens, and t-shirts serve as powerful advertising tools that provide superior cost per impression compared to traditional marketing channels such as TV, magazines, and the internet. With access to over 3000 suppliers and a vast range of ad specialties, our mission is to empower businesses to create lasting connections with their clients through memorable promotional products. As a Senior Administrative Assistant, you will play a crucial role in supporting our marketing and advertising operations by managing a variety of administrative tasks that keep our team efficient and effective. This position offers a unique opportunity to contribute to a company dedicated to enhancing customer relationships and maximizing ROI through innovative marketing solutions. The ideal candidate will possess excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage daily administrative operations to ensure smooth office functioning.
• Coordinate communication between various departments and external suppliers.
• Schedule and organize meetings, appointments, and conferences efficiently.
• Prepare and maintain accurate records, reports, and presentations.
• Assist with the organization and execution of promotional product campaigns and events.
• Handle correspondence, respond to inquiries, and provide exceptional customer service.
• Support senior management with calendar management and travel arrangements.
• Maintain inventory of office supplies and promotional materials.
• Assist in data entry and database management to keep client and supplier information up-to-date.

Requirements

• Proven experience as an administrative assistant or in a related role, preferably in marketing or advertising.
• Exceptional organizational and multitasking skills with keen attention to detail.
• Strong written and verbal communication abilities.
• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and familiarity with database management.
• Ability to work independently as well as collaboratively within a team environment.
• Excellent time management skills and ability to prioritize tasks effectively.
• Discretion and confidentiality in handling sensitive information.
• Problem-solving mindset with the ability to anticipate needs and streamline processes.
• Experience coordinating events or campaigns is a plus.