Job Details

Job Description

Hybrid Role - Candidate Must Be Local

2. PROGRAM OVERVIEW
Client is looking for an organized Project Manager/Business Analyst to manage and participate in the roll out of a new statewide
SaaS application called AssetWorks Facility Management Software. This position will report
to a designated Business Lead at the Department of Administrative Services (DAS).
Project Manager/Business Analyst will collaborate with the software contractor to onboard
DAS and DESPP onto a SaaS application that will be used for tracking and managing assets in
state facilities. Project Manager/Business Analyst will be required to provide weekly reports
and updates to the DAS Business Lead and BITS (Bureau of Information Technology
Solutions) project lead.
This engagement will be from project kick-off to post-implementation rollout and will include
close collaboration with the software contractor, subject matter experts, 3 rd party facility
managers, and BITS personnel. This role will be responsible for keeping the implementation
in-scope, on schedule, and on budget while adhering to deadlines and managing risk. Also
assisting state personnel with software configuration, documenting the As-Is process, scribe
meeting notes and action items, participating in data mapping activities, quality assurance, and
user acceptance testing. Will coordinate training efforts in conjunction with software
contractor.

3. SCOPE OF WORK
The is seeking a Project Manager/Business Analyst using
position title Project Manager, Int (Master Agreement # 22PSX0163AA) to provide project
management services implementation of AssetWorks Facility Management Software.

Specific Services Required:

• Work with SaaS vendor PM to execute agreed upon Statement of Work to implement
• AssetWorks software.
• Establish governance model, policies and procedures to manage the project.
• Schedule and track work across functions and organization boundaries.
• Schedule and track all training with agencies. Oversee all project artifacts, including project
• profile, project plan, WBS, project management plan, project summary, solution alternatives,
• cost benefit, risk analysis, and change management using industry standard PM tools.
• Follow and report on project plan outlined in the AssetWorks SOW.
• Scribe all meeting notes/action items for distribution to the project team and follow through on
• action items to ensure timely resolution of open pending items.
• Meet with Agency users and stakeholders to collaborate and document the As-Is business
• process.
• Write test cases based on SME input.
• Participate in data mapping activities, quality assurance, and user acceptance testing.
• Coordinate with Agency business users, BITS, 3 rd party facility managers, and software vendor.
• Assist System administrator with enterprise guidelines and governance for AssetWorks.
• Tightly monitor State deliverables, project scope, and budget to ensure the project is delivered
• within scope, on-budget and on time.
• Coordinate with BITS on Single Sign-On and MFA integration and any other BITS.
• Requirements.
• Participate in project kick-off, decision-end point, and project status meetings; review status
• reports; develop and deliver project presentations and updates to DAS/BITS management and
• Agency Executive Sponsors.
• Manage and store all project artifacts in a central repository and ensure document provided
• throughout the project will meet the needs for post Go-Live support.
• Document the project post-Go Live support plan in partnership with the vendor and hand it off
• to BITS support team as part of project close out activities.

• Proposed candidate should have a minimum two (2) years of Project Management and two (2)
• years Business Analysis experience, including:
• Experience in project planning & initiation, team management, technical & vendor
• coordination, and implementation of SaaS business solutions.
• Experience in executing projects using project management and full systems development
• methodologies and best practices.
• Experience in developing and maintaining project profiles, project management plan, project
• plan & WBS, solution alternatives, and risk analysis.
• Experience in developing functional, non-functional and technical requirements; business
• process model; gap analysis, system general and detailed design, requirements traceability
• matrix, test cases, test strategy & plans.
• Experience with change management activities, working collaboratively with business and
• technology owners, subject matter experts, software vendor and end users in successful
• implementation of the systems.
• Experience coordinating vendor and business staff schedules and setting up Remote MS Teams
• meetings as well as onsite/hybrid Outlook meetings.
• Experience training and mentoring agency staff.
• Experience with Asset Management solutions would be beneficial.
• Proficient in MS Office tools, such as, MS-Project, MS-Visio, PowerPoint, Excel and Word.
• Proven leadership skills, along with excellent multi-tasking, organizational, negotiation,
• communication and interpersonal skills.
• Ability to meet tight deadlines and adapt to changing priorities.